Records Specialist Boston (Onsite) - Temporary to Permanent Position

·         Creating and maintaining a records management system

·         Maintaining Firm archives

·         Retrieving information from the filing system when requested

·         Coordinating with legal admins on filing folders

·         Correctly filing folders in file number sequence

·         Retrieving files needed for cases

·         Answering file queries on location and status

·         Update file information in internal Aderant software system

·         Perform data entry as to file status and location

·         Aid people in retrieving and filing files

·         Scan file information into internal DMS system

·         Perform quality control on scanned files

·         Request files from offsite storage

·         Perform other admin tasks as indicated by the Records Manager

·         Ability to take on additional records tasks as needed

·         Maintain privacy and confidentiality by securing records

·         Ensure file area clean and tidy

·         1-3 years of records experience

·         Proficiency in Microsoft Office Suite, especially Excel

·         Experience using scanning equipment and internal DMS software

·         Experience using an Electronic Records System is desirable

·         Knowledge of Elite, Aderant and/or File Tracker records management application

·         Experience in a legal records environment

·         Ability to lift to 40 pounds

·         Ability to stand or sit for extended periods of time

·         Experience with offsite storage

·         Ability to multi-task and prioritize daily workflow

·         Strong attention to detail and organizational skills

·         Ability to work independently or as part of a team

·         Excellent interpersonal skills